Documentation/Migrate from Productboard
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Migrate from Productboard

Move your features and insights to IdeaLift

⚠️ Important: Different Tools, Different Purposes

Productboard is a comprehensive product management platform with roadmaps, prioritization frameworks, and customer insight aggregation. IdeaLift is a focused tool for capturing ideas from chat and turning them into issues.

This migration is best suited for teams who want to simplify their workflow and don't need Productboard's advanced PM features. If you heavily use RICE scoring, roadmap planning, or revenue-based prioritization, consider whether IdeaLift meets your needs before migrating.

Migration Overview

Export your features from Productboard as CSV, then import them into IdeaLift. The process takes about 15-20 minutes depending on your data volume.

1

Export from Productboard

Download features as CSV

2

Clean Up Data

Remove Productboard-specific columns

3

Import to IdeaLift

Map columns and import

What Gets Migrated

✓ Will Migrate

  • •Feature names (become idea titles)
  • •Feature descriptions (become idea summaries)
  • •Product area/component (become categories)
  • •Status (mapped to IdeaLift statuses)
  • •Owner/creator (become author)
  • •Creation dates (preserved)

✗ Won't Migrate

  • •RICE scores (Reach, Impact, Confidence, Effort)
  • •Customer insights and notes
  • •Roadmap placements and timeframes
  • •Revenue and customer segment data
  • •Custom fields and scoring
  • •Linked objectives and initiatives
  • •User stories and child features

Step 1: Export from Productboard

  1. 1

    Log in to Productboard

    Go to your Productboard workspace

  2. 2

    Navigate to Features view

    Go to Features → All features (or a specific product)

  3. 3

    Apply filters if needed

    Filter to only export features you want to migrate (e.g., exclude completed items)

  4. 4

    Click Export → Export to CSV

    Found in the menu (three dots) or toolbar. Select CSV format.

  5. 5

    Choose columns to export

    Include at minimum: Name, Description, Status, Product/Component, Owner, Created date

Note: Productboard export may require admin permissions. Contact your workspace admin if you don't see the export option.

Step 2: Prepare Your CSV

Productboard exports include many columns. IdeaLift will auto-detect common ones, but you may want to clean up the file first.

Productboard ColumnIdeaLift FieldNotes
Name / Feature nameTitleRequired
DescriptionSummaryFeature details
Product / ComponentCategoryProduct area
StatusStatusSee mapping below
Owner / Created byAuthorWho created it
Created dateCreated DatePreserves dates

Tip: You can keep the extra Productboard columns in the CSV. IdeaLift will let you skip any columns you don't want to import.

Status Mapping

Productboard statuses will be mapped to IdeaLift statuses:

Productboard → IdeaLift

  • New idea→Inbox
  • Under consideration→Captured
  • Planned→Approved
  • In progress→Approved
  • Released / Done→Shipped
  • Won't do→Rejected

Custom Statuses

If you have custom Productboard statuses, you can:

  • • Edit your CSV to use standard status names
  • • Choose a default status during import
  • • Update statuses in IdeaLift after import

Step 3: Import to IdeaLift

  1. 1
  2. 2

    Go to Import

    Click "Import" in the sidebar navigation

  3. 3

    Upload your CSV file

    Select "CSV File" and upload your Productboard export

  4. 4

    Map columns

    IdeaLift will auto-detect some columns. Review and adjust the mapping for each field.

  5. 5

    Set import options

    Enable "Skip duplicates" and choose a default status for unmapped items.

  6. 6

    Preview and import

    Review the preview to ensure everything looks correct, then click "Import".

Limit: IdeaLift imports up to 500 items at a time. For larger exports, split your CSV into multiple files.

Feature Differences

Be aware of these differences when switching from Productboard:

IdeaLift Adds

  • +Emoji reaction capture in Slack/Discord/Teams
  • +Email forwarding capture
  • +Simple inbox triage workflow
  • +2-minute setup (vs weeks)
  • +10x lower cost

You'll Miss

  • -RICE scoring and prioritization matrices
  • -Visual roadmap planning
  • -Customer insight aggregation
  • -Revenue-weighted prioritization
  • -CRM integrations (Salesforce, etc.)
  • -Custom scoring fields

Honest take: If you heavily use Productboard's prioritization, roadmapping, and customer insight features, IdeaLift may not be a full replacement. IdeaLift is best for teams who want simple idea capture and find Productboard overkill.

After Migration

  • 1.

    Review and triage imported ideas

    Go to Dashboard → Search to see all imported items. Use filters to organize.

  • 2.

    Connect your issue tracker

    Set up GitHub, Linear, or Jira so you can push approved ideas as issues.

  • 3.

    Set up chat capture

    Connect Slack, Discord, or Teams to start capturing new ideas from conversations.

  • 4.

    Train your team

    Show them how to react with emojis to capture ideas and use /idea commands.

Need Help?

Support Center

FAQs and contact options

IdeaLift vs Productboard

Detailed feature comparison

Ready to Migrate?

Create your IdeaLift account and import your Productboard data.

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